Conducting The Inspection

Before conducting the inspection it is crucial to know all the details of the area and equipment to be inspected.  Careful planning and preparation for the inspection will ensure that all aspects are covered effectively and timely.

The following should receive special attention during planning and preparation:

• Study the previous inspection reports.
• Study maintenance reports to verify that routine maintenance was carried out.
• Study incident reports relating to the area to be inspected .
• Make sure of the exact location of the area or equipment to be inspected.
• Acquaint yourself with manufacturers’ and suppliers’ instructions and directions for inspection of machinery or equipment as well as with special precautionary measures when handling potentially dangerous goods like chemicals or explosives.
• Use a checklist.
• Make the necessary logistic arrangements like transport of people and equipment, special permission to enter certain areas, protective clothing and equipment, specialist assistance, etc

When doing an inspection, keep the following in mind:

• Wear suitable clothing. 
•  Wear the appropriate protective clothing, e.g. hard hat, goggles, ear muffs, etc., if required.
• Adhere to standard safety procedures. 
• Complete all required documentation accurately in the prescribed format.
• Have the necessary tools and accessories handy.
• Consider potential hazards during the conducting of the inspection.
• Do not take safety for granted – a guard railing may appear to be safe and sound but on inspection prove to be loose and unstable.
• Communicate with workers without interrupting their normal activities. 
• Observe workers at work to monitor the level of compliance to safety and standard operating procedures.
• Allow workers to air their opinions and make suggestions in terms of health and safety matters.